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FAQs
 
 
Are there dollar limits that govern the purchasing procurement method?

Yes.  They are as follows:


A department head, with prior approval of the town manager, may make or authorize others to make procurements of supplies, services or construction items in amounts less than $3,000.00 per vendor, on a routine basis to maintain work flow and services. If the vendor is under contract with the town, the purchase shall be from that vendor, unless extenuating circumstances exist which make it impractical or undesirable to purchase from that vendor. For purchases less than $3,000.00, there shall be no need to obtain quotations. The purchases are to be reviewed quarterly by the financial specialist and the finance department for adherence to competitive and fair purchasing practices.


Prices for purchases between $3,000.00 and $10,000.00 shall be submitted in writing from the vendor or firm submitting the quotation. Purchases estimated to cost between $10,000.01 and $34,999.99 will be written and submitted by the vendor or firm quoting. Where oral quotations are received, rather than written quotations, documentation of reasons for infeasibility of written quotations shall be noted and authorized by the financial specialist prior to the purchase. Every effort will be made to obtain a minimum of three (3) or more quotations for purchases estimated between $3,000.00 and $10,000.00. Every effort will be made to obtain a minimum of six (6) or more quotations for purchases estimated between $10,000.01 and $34,999.99 for goods, supplies, material and equipment; and $10,000.01 to $100,000.00 for public works projects. Any purchase that is anticipated to exceed $35,000.00, except as allowed for public works projects, shall be posted on an electronic notification service. The town manager shall further notify the town commission of any public works projects anticipated to exceed $35,000.00 procured under this subsection.

 
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Town of Longboat Key    -    501 Bay Isles Road Longboat Key, FL 34228    -    Phone: (941) 316-1999 Fax: (941) 316-1656
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